Senior Executive Assistant

Senior Executive Assistant

  •   1 Stelle(n)
  • 16 Ansichten

Erfahrung

5 Jahre

Position

Erfahrener Mitarbeiter

Gehalt anbieten

Verhandelbar

Für Freiberufler

NEIN

Arbeitsbeschreibung

We are working with Ascend Logistics. They’re building what’s next in freight and logistics, and move fast. Ideas are constant, priorities evolve quickly, and momentum matters. To keep pace, the CEO is looking for an exceptional partner who can operate at a high level and help turn vision into execution.

About The Role:

We are looking for an exceptional Senior Executive Assistant , someone highly intelligent and supremely organized individual who thrives amidst complexity and possesses an unwavering commitment to excellence. 

This is not a role for the faint of heart; it demands a proactive, strategic thinker capable of anticipating needs, streamlining processes, and providing comprehensive support in a dynamic, high-pressure environment.

More specifically, you will:

🗓️ Assume meticulous control over the CEO’s calendar, inbox, and task management, proactively anticipating conflicts and ensuring optimal efficiency.

📄 Diligently prepare the CEO for all engagements by curating essential materials, providing critical context, and drafting strategic follow-up actions.

📬 Craft internal and external communications with impeccable clarity, precision, and professionalism, reflecting the CEO's voice and upholding the company's brand.

🔁 Expertly manage and optimize CRM tools, such as HubSpot, to ensure accurate sales pipeline tracking and seamless follow-up execution.

💡 Collaborate seamlessly with the operations team to refine sales processes, identify areas for improvement, and maximize overall efficiency.

🧠 Maintain comprehensive, meticulously organized notes to ensure continuity with key clients and partners, fostering strong relationships and facilitating strategic decision-making.

The ideal candidate is calm and composed, even when things are moving fast. You notice the little things, ask the right questions, and stay five steps ahead. 

You’re proactive, take initiative without waiting to be told, and communicate clearly and professionally. You respect confidentiality, think strategically, and genuinely enjoy creating order in busy environments. 

You take ownership of your work - and pride in doing it well!

 

Working Hours ⏰: This is a full-time role with flexibility on start and end time, as long as most of your hours overlap with U.S. Mountain Time (Denver-based). Ideally working up to 3.30 pm US Mountain time. 

About You:

To excel in this role, you need to have:

 

✅ 5+ years of experience as an Executive Assistant, with a demonstrated track record of supporting C-level executives in demanding environments.

✅ Unquestionable experience in proving robust organizational skills as well as intelligence. 

✅ Proven ability to thrive under pressure, managing multiple priorities with unwavering focus and attention to detail.

✅ Impeccable written communication skills, with the ability to craft compelling and persuasive content for diverse audiences.

✅ A deep understanding of sales processes and pipeline management, with expertise in leveraging CRM tools like HubSpot to drive revenue growth.

✅ Demonstrated ability to structure communication and workflows around executive priorities, aligning all activities with strategic objectives.

✅ A strong business acumen, with the ability to quickly grasp complex concepts and contribute meaningfully to strategic discussions.

 

Brownie points for:

⭐ Advanced proficiency in CRM platforms with sales pipelines, such as HubSpot, including experience with automation and reporting.

⭐ Proven ability to collaborate effectively with operations teams to drive cross-functional communication and process improvement.

⭐ Expertise in leveraging AI tools to enhance communication, summarize meetings, and streamline tasks, maximizing efficiency and productivity.

⭐ Exceptional ability to support high-pressure personalities while reinforcing focus, structure, and strategic alignment.

⭐ A track record of taking ownership beyond administrative tasks to identify and implement innovative solutions that improve systems and efficiency.

Benefits

What’s in it for you?

 

💰 Salary : $2500 - $3,000 per month

🕒 Full-time: Fully remote role

🌴 Paid Time Off : 25 Paid Time Off (PTO) days per year+ 6 U.S. Federal Holidays observed

🩺 Health insurance contribution

🎁 End-of-year bonus

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

  • Teilen Sie diesen Job:

Jobübersicht

  • Erfahrung

    5 Jahre

  • Standort

    United States of America

  • Angebotenes Gehalt

    Verhandelbar

  • Qualifikation

    Erfahrener Mitarbeiter

  • Funktionsbereich

    Administration

  • Datum der Veröffentlichung

    vor 18 Stunden

Jetzt bewerben
logo

JobRack

Gegründet 2018

 Profil anzeigen